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This is perhaps the reason why nearly 55% of respondents in a survey said that they planned to increase the number of webinars they produce this year.

However, this also makes it challenging to stand out from the competition as everyone’s vying to get the attention of your audience. That’s why it’s crucial to curate a robust toolbox comprising the right software and equipment before hosting your webinar. This should be done to ensure that your webinar is a cut above the rest.

In this blog, we’ve handpicked the most essential software and equipment you’ll need to host professional webinars.

Must-Have Webinar Software

1. Webinar Platform

You need a fast, reliable, and secure webinar platform to host your webinar. Period. You will find a wide range of trusted and affordable third-party platforms such as WebinarJam, Zoom, EverWebinar, etc. 

2. High-Speed Internet Connection

Hosting a webinar requires you to stream audio and video in real-time. Additionally, you might want to use high-quality videos, images, and other media files throughout your webinar. That’s why a reliable and high-speed internet connection is a must for hosting a webinar.

Also, you should consider purchasing an ethernet cable or ensure that you have the correct adapter for the ethernet cable for your computer. It’s essential to have one because an ethernet cable is much more reliable than WiFi when it comes to data transfer speeds.

3. Image & Video Editing Software

A good image editing software will come in handy for designing attractive presentations, infographics, and landing pages. Likewise, you might want to show snippets of a branded video or training program during the webinar.

Softwares such as Loom can be of great help here. You can use it to pre-record your webinar with ease. 

must have tech for your next webinar2 minImage via Nuclino

Yet another powerful video editing tool is Camtasia. It doubles up as both a screen recorder and video editing tool. 

Camtasia minImage via Camtasia

4. Email Automation Software

Following up with registrants is a crucial part of hosting a webinar. That’s why it is essential to use a robust email automation software that sends timely reminders to registrants. You can choose from a plethora of powerful software like Mailchimp, Hubspot, Constant Contact, GetResponse, etc.

Must-Have Webinar Equipment

1. Desktop Ring Light – To Light You Up

When you’re planning to conduct a webinar, you’ll need to ensure that your face is clearly visible. Some of the best desktop ring lights are:

MACTREM LED Light Ring 6”

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This is perhaps the most affordable ring light out there. 

ELEGIANT 6.3″ Selfie Ring Light

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This light ring comes in various colors so that you can choose which shade you’d like to use. It’s also got a clamp for ease of use.

2. Microphone – To Sound Crisp

Great audio quality is crucial for the success of a webinar. The simplest solution is to use a high-quality USB microphone. 

TONOR USB Microphone – TC-777

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This is perhaps the most affordable microphone for you for crystal clear audio.

Blue Yeti USB Mic

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While this microphone is slightly on the costlier side, it’ll ensure that even the slightest of sounds are heard, while the background sounds are muffled well.

3. Audio Speaker Headset

Along with a microphone, you’ll need a good and reliable headset to monitor the audio and interact with your audience. It’s recommended that you get wired headphones than wireless ones as they tend to perform better. Even cheap options such as Apple’s wired headphones with a microphone would work. 

OneOdio Over Ear DJ Stereo Monitor Headphones

 headphones1 min

These earphones from OneOdio are inexpensive and perfect for webinars as you can clearly listen to what your audience is saying.


Sennheiser SC 660

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This headset by Sennheiser is nothing short of extraordinary. It’s perfect for webinars, meetings, and so much more as it drowns out all the background noises to give you a quality hearing experience. 

Do you intend to make webinars an indispensable part of your marketing strategy? Let’s connect and outline a plan to make your next webinar outstanding.


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